Disclaimers and Policies
We collect and maintain the following types of donor information when it is voluntarily provided to us:
- Contact information such as name, organization or business, complete address, telephone number(s), and email address.
- Information on events attended, publications received, and special requests for program information.
- Information provided by the donor in the form of comments and suggestions.
- Requests to receive periodic updates: e.g., to individuals who request it, we will send periodic mailings and/or e-mails related to specific fundraising events or appeals, and newsletters.
CAIL uses your information to complete a transaction, communicate back to you, and update you on CAIL programs and events. CAIL uses credit card numbers only for one-time donation or payment processing and does not retain them for other purposes. To the extent a third-party service provider processes any donations, our donors’ information will only be used for purposes necessary to process the donation.
CAIL will not sell, rent, exchange or lease your personal information to other organizations. We assure you that CAIL will keep confidential the identity of all our donors. Use of donor information will be limited to the internal purposes of CAIL.
CAIL may use aggregated information to analyze overall giving patterns in order to make more accurate budget projections, as well as to understand donor’s interests in our mission. CAIL may share this information with staff and/or consultants but only on a confidential and need-to-know basis.
It is not CAIL’s intent to send unwanted mail to our donors. CAIL e-mail communications provide a mechanism to have your address removed from our contact list. CAIL also provides you with the opportunity to exclude your name from or be listed as anonymous on any donor lists. You also have the option to opt out of any direct mail program.
This privacy notice applies solely to information collected by CAIL’s website, www.cailaw.org, except where stated otherwise. The intent of this Policy is to provide you information regarding:
- What information (personal and non-personal) we collect;
- How we use and secure your information;
- Where we communicate policy changes; and
- How to communicate with us.
What Personally Identifiable Information is Collected
CAIL members that register for www.cailaw.org and individuals that sign up to receive CAIL’s and its institutes’ e-communications voluntarily provide us with contact information (such as name, address, phone number, organizational contact, billing information, and e-mail address.) We may use this information for specific, limited purposes as further described in this Policy.
- Financial Transactions: To process a financial transaction such as event or program registration or membership payment, CAIL must gather the user’s name, email address, mailing address, phone and credit card information. CAIL will only use this data to verify identity and execute the financial transaction. If there is a problem with the transaction, CAIL will contact the user via their phone number or email address. CAIL uses a service provider such as a merchant bank to conduct the transaction. CAIL only uses credit card numbers at the time of the transaction and does not store them.
We may also receive personally identifiable information of individuals from our program co-sponsors.
What Non-personal Data is Collected
Website Analytics: As users interact with www.cailaw.org, we may also collect non-personally identifiable information about your browsing history, search terms, browser information, computer type, operating system, internet service providers, website usage, date/time stamp, number of clicks, etc. We collect that non-personal data by using technologies such as cookies, Internet Protocol (IP) addresses, and other tools.
- Cookies: “Cookies” are small text files that a website can use to recognize repeat users, facilitate ongoing access to and use of the website, and allow a website to track usage and collect aggregate data in order to improve the website. CAIL’s website www.cailaw.org uses “cookies” in a variety of ways to help provide better services. They remind us who you are and your preferences for our website based on what you have done and told us before. The “cookie” is placed in your computer and is read when you come back to our website. They let us track your usage of www.cailaw.org, so we know which parts of our sites are most popular. You can reject cookies or cancel them by instructing your Web browser accordingly.
- IP Addresses: CAIL uses your IP address to help diagnose problems with our server, to administer our website www.cailaw.org, and for statistical metrics used to track website visitor traffic. IP addresses are not linked to any user’s personal information. CAIL uses IP addresses to analyze trends, administer the website, track volume usage, and gather broad demographic information for aggregate use. CAIL uses this information to help measure the number of visitors to different sections of www.cailaw.org and to help make the site more useful.
How Your Information May Be Used
We use your personal information to provide you with personalized service; to send e-mail alerts to you; to answer your requests; to process your membership application; to administer your program registration; or handle your donation; etc. We may also use your information to track visits of our website. This lets us see which of our features are the most popular so we can better serve our users’ needs. It also lets us provide aggregate data about our traffic, not identifying you personally, but for example, showing how many visitors used which features. You may choose to opt out at any time, which will cease all communications from us.
- Membership Directories and Registration Lists: In order to allow our members and supporters to find you, we may publish some personally identifiable information that you provide on this site and in other print or electronic media. This would include membership rosters, committee lists, event and program registration. If we co-sponsor a program with another organization, information may be shared between the parties. All such co-sponsors will be identified on the event details and registration page. We will never publish your sensitive data such as credit card or bank information. If you wish to have your information suppressed from our directories or lists, please contact us via email at email@example.com or call +1.972.244.3400.
Other Uses or Disclosures of Personal Information
CAIL uses reasonable precautions to host and maintain www.cailaw.org in a secure manner and to safeguard it from unauthorized access. CAIL relies on commercial security measures to protect against unauthorized access to or alteration, disclosure, or destruction of data. However, no transmission through the internet can be guaranteed to be completely secure, so you submit your information at your own risk.
- Email Privacy: Your email address will only be used by CAIL. We will not provide, sell, or rent email addresses to anyone outside CAIL.
- External Links: CAIL’s website www.cailaw.org includes links to external websites. These links do not fall under the www.cailaw.org domain, and CAIL is not responsible for the privacy practices or the content of external websites. Your use of any linked website is solely at your own risk.
Registration for or attendance at this event acknowledges consent to be recorded or photographed. We reserve the right to use any photograph/video taken at our events, without the expressed written permission of those included within the photograph/video. We may use the photograph/video in publications or other media material produced, used or contracted including but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, annual reports, newsletters, etc. To ensure the privacy of individuals, images will not be identified using full names or personal identifying information without written approval from the photographed subject.
Modifications to Policy
How to Communicate with CAIL
- Opting Out: You may always “opt out,” either now or at any time in the future, if you do not wish to receive our electronic communication. You can manage your profile and electronic communication preferences by contacting us via email at firstname.lastname@example.org or calling +1.972.244.3400.
Most CAIL conferences are held under the Chatham House Rule. Participants, including journalists, are free to use any information received, but comments may not be attributed to any speaker identiﬁed by name or affiliation.
For interviews and press statements for CAIL or any of the Institutes, please email Communications Manager Karla Lárraga at email@example.com.
The Center for American and International Law (CAIL) Branding Style Guide exists to ensure cohesive, clear, and effective communication across all customer touch points. Establishing consistent communication ensures that CAIL’s brand will ring strong, true, and recognizable within the marketplace. Therefore, it is extremely important to learn and follow this document closely.
Marketing Approval or guidance can be obtained by contacting Communications Manager Karla Lárraga at firstname.lastname@example.org. When reproducing the logo for print or online, please send an electronic copy or the url to email@example.com.
Notice of Rights of California Consumers
Right to Know
The CCPA provides California residents with the right to request that CAIL disclose:
- Categories of personal information we have collected about you.
- Categories of sources from which the personal information is collected.
- The business or commerchial purpose for collecting, selling, or sharing personal information.
- Cateogries of any third parties to who we disclose personal information.
- The specific pieces of personal information we have collected about you.
Right to Change
You have the right to request that we correct any of your personal information in our possession that you believe to be inaccurate.
Right to Delete
You have the right to request that we delete personal information collected from you, subject to certain exceptions.
Right to Opt-out of Sale or Sharing
Right not to Receive Discriminatory Treatment
We will not discriminate against you for exercising any of your CCPA rights. This means, for instance, that we will not deny you services, charge you a different price, including a discount or other benefit or impose a penalty for the exercise of your CCPA rights.
How to Exercise Your Rights
You, or a person that you authorize to act on your behalf, may make a verifiable consumer request related to your Personal Information. You may also make a verifiable consumer request on behalf of your minor child. All requests to opt-out of sharing or for information, deletions or corrections must be made to: firstname.lastname@example.org.
Upon submitting a request, CAIL will attempt to verify your identity by matching identifying information provided by you (or your authorized representative) to the personal information maintained by CAIL. If a request is made by an authorized agent, CAIL will require you or your authorized agent to provide proof that you gave the agent permission to submit the request. The type of information needed to verify your identify will depend on the type of request you make. If we cannot verify your identity from the information already maintained by us, we may request additional information from you. We will never require you or your authorized agent to pay a fee for the verification of your request.
We will confirm our receipt of your request within 10 days. You may only make a request for access or data portability no more than twice within a 12-month period.
We will respond to your request no later than 45 calendar days after receipt of the request. The 45-day period will begin on the day that we receive the request. If we cannot verify your identity or the authorization for an agent to make a request on your behalf within the 45-day time period, we may deny the request. If necessary, we may take up to an additional 45 calendar days to respond to your request, for a maximum total of 90 calendar days from the day the request is received. If additional time is needed, we will notify you prior to the expiration of the initial 45-day period.